Custodian of Records

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The Custodian of Records (COR) is responsible for the security, storage, dissemination, and destruction of the criminal offender record information (CORI) shared with an applicant agency and serves as the agency’s primary contact with the Department of Justice (DOJ).

Every applicant agency must designate at least one COR and a COR must undergo a state and federal criminal history background check to be confirmed by DOJ.

DOJ will retain a COR’s fingerprints for subsequent arrest and disposition notification. Any COR applicant who has been convicted of a felony or an offense that is related to the duties of a custodian of records will not be confirmed. COR confirmation, denial, or revocation letters will be sent to the designated applicant agency. More details about the rules and qualifications for COR confirmation can be found in California Penal Code section 11102.2 and the California Code of Regulations.

COR Application Submission for Authorized Agencies

Authorized agencies should submit prospective CORs for DOJ confirmation through the Applicant Agency Justice Connection (AAJC) Portal.

  1. Select Add Contact or Edit Contact from the Requests page in the AAJC Portal
  2. Download the Request for Live Scan Service (Custodian of Records) form (BCIA 8016CUS) and the Custodian of Records Application for Confirmation form (BCIA 8374-9007)
  3. Submit the prospective COR’s fingerprints to DOJ through a Live Scan provider using the BCIA 8016CUS
  4. Complete the BCIA 8374-9007
  5. Upload the completed forms via the Requests page in the AAJC Portal

Note: Agencies seeking authorization should submit prospective CORs for DOJ confirmation through the Agency Authorization Portal (AAP). Agencies must be preliminarily authorized by DOJ before submitting their delegated COR for confirmation.

Fees

All fees for COR fingerprinting and confirmation will be collected by the Live Scan provider.

  • State fingerprint processing fee: $32.00
  • Federal fingerprint processing fee: $17.00
  • Confirmation fee: $30.00

Note: Live Scan providers typically charge an additional service fee.

For questions about the COR confirmation process or COR responsibilities, please contact DOJ’s Custodian of Records unit at COR@doj.ca.gov.